NHSBBQA - Media, Image & Likeness Policy

Purpose of This Policy

The National High School BBQ Association® (NHSBBQA®) respects student privacy, school authority, and family consent regarding the use of names, images, video, audio, and student work.

This policy explains how media and likeness may be used in connection with NHSBBQA®-affiliated educational programs while remaining aligned with school policy, FERPA principles, and student protection standards.

Education-First & School-Centered Approach

NHSBBQA® operates in support of schools and educators.

• Schools and districts retain primary authority over student media permissions

• NHSBBQA® does not override school or district media policies

• Participation in NHSBBQA® programs does not require media participation

Students may fully participate in educational programming without appearing in media.

Types of Media Covered

This policy applies to the use of:

• Student names (limited use)

• Photographs and images

• Video and audio recordings

• Student-created work (projects, food presentations, portfolios)

• Event coverage and promotional materials

Consent & Authorization

Media use involving students occurs only when appropriate consent has been obtained.

Consent may be provided through:

• School or district media release forms

• NHSBBQA® event or program media releases

• Parent/guardian authorization where required

Consent procedures follow school and district policy first.

Permitted Uses of Media

When consent is granted, media may be used for:

• Educational documentation

• Program promotion and awareness

• News, social media, and digital platforms

• Recognition of student participation and achievement

• Sponsor acknowledgment related to educational programming

All uses are intended to be positive, respectful, and age-appropriate.

Prohibited Uses

NHSBBQA® does not:

• Sell student images or likenesses

• License student likenesses for commercial resale

• Use media in a misleading or exploitative manner

• Associate students with inappropriate products or messaging

• Use student media without proper authorization

Student Name Usage

• Full student names are not required for participation

• When used publicly, student names are typically limited to first name and last initial, unless otherwise authorized

• Schools may request removal or correction of identifying information

Opt-Out & Revocation of Consent

Schools, parents, or guardians may:

• Decline media participation

• Request reasonable removal of media content when feasible

Requests should be directed through:

• The student’s school (primary authority), and/or

• NHSBBQA® program leadership

NHSBBQA® will make reasonable efforts to honor valid requests.

Third-Party Media & Sponsors

• Media captured by sponsors, partners, or third-party vendors must follow this policy

• Third parties may not independently collect or use student media without authorization

• All sponsor activations involving students must be approved and supervised

FERPA & Student Data Alignment

Media use is managed in alignment with FERPA principles:

• NHSBBQA® does not maintain official education records

• Schools control directory information decisions

• Media does not replace school recordkeeping

Misuse or Unauthorized Media

Unauthorized or inappropriate use of student media may result in:

• Removal of content

• Revocation of authorization

• Termination of licensure or charter

• Further corrective action as appropriate

Policy Review & Updates

This policy may be updated periodically to reflect:

• Changes in law or guidance

• Technology and platform updates

• Best practices for youth-serving organizations

Related Governance Resources

• Apply to Become a State Association

• Are We Official?

• Governance, Licensing & Legitimacy

• State Association License Agreement

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